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Virtual Meeting Apps – A Reality for the future in the Event Industry

Virtual meeting apps seemingly looking like the future recipe for event organizers around the world as Covid-19 offers new reality for the event management industry.

One of the primary objectives for the guests to attend any physical event is to meet new people in their industry and network. But with the emergence of COVID-19 pandemic, hosting physical events seems to be a wish far removed from reality. Since face to face meeting is almost impossible nowadays, so we have to host events virtually. That seems to be the future of keeping the event industry smooth and running.

In our daily routine, we do a lot of stuff virtually. For example, you might start your day by answering to different emails and checking out the Google doc shared by your colleague. Inform your colleague that the sheet that he/she shared is ready. Later in the evening, you might be reporting your daily tasks and achievements to your reporting officer through a virtual meeting app. There are different other tools that you are using in your daily life. But there is only one aspect of business that is untouched and yet to use any virtual platforms, that is the event industry.

Virtual Meetings Apps - A Reality for the future in the Event Industry and Organizers
With the look of things, virtual meeting apps are becoming more popularly and highly in-demand on daily basis for event organizers in the wake of novel Covid-19 pandemic around the world, let’s explore what the future looks like for the event managers in the industry.

The event organizers and attendees are not used to attending a total virtual event. We all are accustomed to the only face to face meeting and the schedule includes boarding a plane for the conference, carry business cards, have a detailed study on the keynote speakers, sessions breakouts, and presenting our products and features in front of probable customers. 

Virtual events seem to the only way to sail through the event industry during this COVID-19 pandemic. The pandemic has taken the world by storm, it had a very serious effect on the event industry, with most of the events either getting canceled or postponed for an indefinite period. So the event industry needs extraordinary measures for both event organizers and software providers.

The good news during this turmoil is that most of the event organizers have started using virtual meeting apps to host virtual events. The most important change is that virtual events are gaining popularity and some of the organizers have already started to believe that it is going to totally replace the in-person events. The main advantage of the process is that any attendee can join from anywhere using any device. So it increases the rate of attendance with the comfort of everyone.

Now, the question is which part of an event to be hosted virtually. A simple one to one discussion session can be managed through a simple virtual streaming platform. But a complex matchmaking event needs an event management software. For instance, a Q&A session can be managed through a robust streaming platform, which allows a specific number of attendees to join at the same time. For more complex meetings or conferences like business matchmaking events, different types of virtual meeting platforms can be used. These applications normally have the same type of features as a complex business matchmaking app and is a great way to foster remote networking.

The virtual meeting app is based on a new concept of networking from home. A virtual event app acts the same as a business matchmaking app giving a chance to communicate between buyers and sellers, start-ups and investors, corporates and MBEs, exhibitors, and attendees. It creates an environment for the guests in creating a group matching by sitting in the comfort of their homes.

There are many advantages to virtual events. For starters, it helps in increasing participation by reducing cost as the event organizer doesn’t need to book any venue. Everything in a virtual meeting is recorded and that can be shared with the attendees at any time. Users also know whom they met, what has been the conversation which can later help them in generating leads. It reduces the cost by cutting down the accommodation cost. Not only that, but it also helps the attendees to interact with each other without spending a single penny on flight fare and hotel charges.

It also helps the speakers, they don’t have a move or bear any extra cost from moving one place to another. They have to be just present in front of the computer/laptop/mobile/tablet on a specified time to interact with the other attendees. It saves time and costs too.

The long list of advantages doesn’t stop here. The most important advantages include broad reach and free recordings. Virtual events don’t have any boundaries. Anybody from any location can join from the comfort of their home through just one click.

Finally, there are some places were hosting an event or even coming from that place to attend any physical event is almost next to impossible. But virtual event solves this problem. You just have to be present in front of any device to attend the event from any place around the globe and under any circumstances.

There are some other reasons which prove that virtual events will rule the event industry in the coming years. First, live streaming is one the rise nowadays as most of us are having smartphones with proper internet connections, and videos are an integral part of our daily life. Communication has become a lot easier nowadays. It is available within a single touch on your mobile phone. Video calls, Facebook live streaming have become an integral part of our daily life. So the event industry won’t stay behind also. The event organizers will realize the benefits and most of the events will be shifting to virtual. Secondly, the benefit of tracking attendee feedback digitally helps in creating personalized follow-up content for the attendees. The organizers will be able to track session wise engagements and it can help in creating materials that can be shared among the attendees. Apart from that, the event organizers will be able to conduct polls, surveys which will help them to measure session wise engagements, which will help them to create related materials later on.  

In conclusion, COVID–19 has changed the way of planning and hosting an event. Today, event planners are considering virtual meeting apps to host complex matchmaking events. It is not only helping the organizers to host an event, but also creating an environment which is more interactive and mirror-in person events. That is why most of the event organizers are turning towards virtual meeting software to create networking opportunities for attendees and create a personalized experience for everyone involved.  

The Event Industry is going through a revolution with the emergence of the COVID-19 pandemic. The event organizers are moving towards virtual events nowadays. It seems that this is the added feature that is going to rule the future of the event industry. And with this, the event tech companies have also started to develop software to help the industry sail through this situation.

Coronavirus outbreak unleashed the new normal on us and virtual meeting apps could end up being one of the tools that event management business owners could be relying on to meet up with the new event industry standards.

Are you into event management? What are the ways Covid-19 had, either positively or negatively, impacted your business? Do you care to share?

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What Is Telepresence and Why Does Your Company Need It?

There’s always something new in the business world. You don’t want to sit stagnant, but it can still sometimes feel like there are just too many advances for the up and coming business owner. You might run the best cupcake factory, hand dyed silk scarf shop, or all organic dog food company in the world but when you’re trying to take your company to that next level it can feel like everything’s holding you back. With everything that you need to know about the business world piling up, it’s surprisingly easy to understand and start implementing telepresence in your everyday life.

What do you understand about the world Telepresence?

What Is Telepresence and Why Does Your Company Need It?First, the definition: telepresence is the use of virtual reality technology, especially for controlling machinery remotely or for apparent participation in distant events. It hugs the border between just video conferencing and the shores of telecommuting. It’s more than just a web chat, it’s the feeling that you’re actually in the room with people who might really be hundreds or thousands of miles away. Though “remote control of machinery” sounds like something from a sci-fi novel, it’s getting more popular than you’d think with ordinary businesses and business owners every day. Now that we’ve covered what it is, there remains the matter of why your company needs telepresence in order to thrive.

Cut down on travel expenses

It’s easy to see why someone who works closely with teams overseas would benefit from telepresence. When you’re only seeing your team for a few days a month the work piles up, with problems waiting for your arrival and consideration. You lose full working days to airports and trains, and you eat up a lot of company money eating out while you’re traveling and while you’re in your temporary home overseas. That’s a lot of productive time lost and a lot of debt gained. The work proceeds slowly and the team that should be working together is divided.

On the other hand, a telepresence aspect to the meeting could pay off very well. You can set aside an hour in the morning to tackle any problems as they come up. The work would never hit a backlog, and people would be less tempted to slack off knowing that their next assessment is the very next morning. The food budget can be cut, plane, train, or bus tickets don’t need to be purchased and hotel rooms don’t need to reserve.

Setting up firm limits to the length of time an online conference can last will increase productivity, according to KBZ. For the cost of the equipment needed to set up this presence using companies like blue jeans network and those I listed here, you’ve single handedly reduced the travel budget by far more. It pays for itself very quickly.

However, you don’t have to be a huge company with a huge travel budget to justify making this switch. If you work outside your office, workshop, or storefront at all then a telepresence could make a world of difference to your customers. You might not have time to stop by every pet boutique that carries the dog treats you make, but you could conference call them all to tabulate which flavors sell well where and when, and create a stock for each store that will boost revenue for you and them as well. Having this presence is one of the ways that you can turn your young company into a large one, complete with a travel budget of its own.

Perks to Team Cohesion

Benefits of telepresenceWhen you have a real telepresence, you’re more than just a voice on a screen far away, according to the SFGate. People work better when they collaborate with everyone on their team even if those people live far away. When a team is split into two or more branches that work in different locations, communication issues can arise. These are described as “fault lines”, and they’re not typically malicious. It’s just that creativity flows better with people who speak regularly. Communication across fault lines is key and can be boosted by a strong telepresence, according to Telepresence Options. Setting up a system for this could be the first step to better brainstorming.

ALSO READ: 3 Best Ways To Build New Websites from Scratch with little “Know How”

You Have to Keep up with the Joneses

The last item of concern with business is that, when it get to a certain point you’ll have to do things just to stay competitive. Even if you’re not swayed by the idea of more teamwork and greater relations between companies and clients, you have to realize that other companies are offering these perks. A look at statistics show that 86% of organizations in the Education and Research sector alone are expecting to see a growth in their usage of video conferencing in the next year, according to AV Interactive. Though the benefits to your company are significant, telepresence is also changing the baseline at which companies compete. You now have to have at least a basic video conferencing system to even keep up with the Joneses, as the saying goes, so to speak.

Are you taking advantage of telepresence in your business? Tell us what your experience is like.

How to Guide

How to Use a Wireless PC to Make Phone Calls

Teleconferencing has become a popular weapon in today’s social and professional communication arsenal. With a wireless PC, you can make phone calls quickly and easily for extremely cheap; or even free.  This can be useful when you find that your cell phone is dead or has no service, or if you want to include a video chat in your phone call. Teleconferencing has also become popular in the professional world due to its ability to connect many individuals at once. Now that teleconferencing has been made possible via PC, it is one of the most common forms of communication in our world as of recently.